Repairs

For unexpected damage to equipment of the Faculty that does not result from ordinary wear and tear, the Faculty reserves global budget that can be used to fund necessary and reasonable repairs. The term ‘repairs’ refers to any activity intended to restore the functionality of defect equipment (i.e. it specifically does not refer to upgrades). Damage caused by ordinary wear and tear, and damage corresponding to the service life of a device / component is generally excluded from this. The group concerned must pay for the repairs of these types of damage.

The amount of subsidy granted depends on the specific circumstances and has to be decided individually. Generally, the subunit bears approx. 30 to 50 % of the total gross costs. The application for funding must specify the amount of required funding (as a percentage of the total costs) and must briefly state the reasons for the request. If a different amount of funding is requested, this requires a statement of specific reasons. Applications for less than EUR 500 gross (share Reserve for repairs programme) will not be granted due to the administrative effort involved.

The head of the subunit or the deputy head of the subunit – representing the subunit – must submit an informal application containing a statement of reasons exclusively via e-mail to infrastruktur.fgga@univie.ac.at before commissioning the repair work and/or before ordering replacement parts (exceptions in extremely urgent cases only; please state reasons separately).

Invoicing of approved applications will be completed via the subunit in a timely fashion (allowing the handling within the calendar year). The subunit finances the share of funding approved by the Faculty management in advance. Of the expenses actually incurred, the Dean’s office will refund up to the (maximum) agreed amount of funding to the subunit following the submission of an annual report at the latest. The refund is transferred to the cost centre / internal order number which the subunit has specified. As a general rule, this should be the same cost centre / internal order number from which the subunit pre-financed the amount. If the refund cannot be transferred to the specified cost centre / internal order number, it is instead transferred to the global budget cost centre of the relevant subunit. The refund is possible only in the calendar year of the approval and in the subsequent calendar year.

This is a translation. The only legally binding version of this text is the German version.